Traveling Supremes, Inc
Founded August 1994
Incorporated June 8, 1998
Amended September 23, 2000
Amended October 25, 2008
Amended October 16, 2015
Amended September 27, 2017
Section 1: The name of this organization shall be the Traveling Supremes, Inc. The name Traveling Supremes, Inc. is incorporated under the laws of the State of Louisiana.
Section 1: The purpose of this non-profit organization shall be:
1. To provide opportunities for its members to enjoy good fellowship in a pleasant atmosphere and promote safe use of their recreational vehicles at all times, especially at our regularly scheduled rendezvous.
2. To set an example of courtesy and safety on the highways and of model conduct at meeting sites and in public or private campgrounds.
3. To effectively communicate our plans and activities in such a way that we create a sense of involvement for even those who cannot participate.
Section 1: Membership in Traveling Supremes is open to owners of self-contained, hard-sided recreational vehicles. Membership is vested in the owner(s) of the recreational vehicle and each owner member has one vote in the club proceedings. Each member unit is limited to two votes.
Section 2: Emeritus members constitute a non-voting membership category. This membership category is designed for members who disposed of their recreational vehicle or just wish to discontinue active membership. Annual membership fees are the same as those for other members. This fee entitles one to receive the newsletter, attend any rally and whatever other privileges are approved by the Executive Committee.
Section 3: Voting membership is terminated when a member sells their recreational vehicle, resigns, becomes an Emeritus Member or fails to pay dues in accordance with Article IV, Section 1 of these By-Laws.
Section 1: An induction fee will be paid by each new member and will cover their first-year dues. The induction fee and yearly dues of this organization shall be determined after each year of operation by the Executive Committee and adjusted accordingly and presented for vote to those present at that business meeting. A majority of two-thirds of the vote will be required to enact the revised amounts.
Section 2: Dues shall be payable on or before January 1 of each calendar year and shall be paid to the Treasurer.
Section 3: Any member whose dues remain unpaid thirty (30) days after the due date shall be so notified by the Treasurer. The member in question must pay their dues before April 1, or the treasurer is required to drop that member from the rolls of this organization.
Section 1: The officers shall be President, First Vice President, Second Vice President, Secretary, and Treasurer.
Section 2. The officers shall be elected at the annual business meeting for terms of two years, but shall hold office until the successors are duly elected and installed. No elected officer may serve for more than two consecutive terms in any one office, except the secretary and treasurer.
Section 3: The new officers will assume their duties under new business at the fall meeting.
Section 4: A simple majority of the vote shall elect any officer.
Section 5: In the event that an officer resigns or is unable to serve, the Executive Committee shall appoint a replacement to serve until the next officer election.
DUTIES OF THE OFFICERS
Section 1: President – Is charged with the overall operation of the club and is to provide leadership and direction for the membership in achieving the club’s purpose. The president shall coordinate the activities of the club and ensure that a rally plan for a 12 to 18 month period is always in place.
Section 2: First Vice President – Serves in the capacity of Wagon Master for the club and shall be available to replace the President should such a need arise and assist the president in maters pertinent to the operation of the club. Manage the current rally plan and build the forward (12 to 18 months) plan. Assist with rally locations and safety issues at the request of the rally host or hostess.
Section 3: Second Vice President: In cooperation with the Wagon Master, coordinates the social and recreational activities of the club. Is responsible for the on-site first aid availability and identifies local professional medical facilities. Conducts a membership survey once annually. Arranges for technical sessions at rallies. Establishes safety guidelines for rallies. Develops and conducts programs to recruit and welcome new members such as providing name badges and other information.
Section 4: Secretary – Shall record the minutes of all chapter business and executive meetings. Maintain accurate, succinct records in a timely fashion and for historical purposes. Receive proxy vote ballots and deliver them to the person entrusted by the member. Collect proxy forms after the voting is concluded and files them in corporate records. Secretary will also conduct an audit of the member roster once annually. At the beginning of each business meeting, the secretary will determine if a quorum is present.
Section 5: Treasurer – Shall receive all monies collected by the secretary and other chapter representatives. Such monies shall be deposited in a bank convenient to the treasurer in the name of Traveling Supreme, Inc. One authorized signature shall be required on any check written. Authorized signatures shall be those of the Treasurer, President, First Vice President or Secretary. Maintain up-to-day roster of all members in good standing and provides one copy to the Secretary and one to the Newsletter Editor.
Section 1: The current chapter officers and all past presidents in good standing with the club shall constitute the Executive Committee. Only the members of the Executive Committee can vote in an Executive Committee Meeting. Each member of the Executive Committee has one vote. A quorum of the Executive Committee is a minimum of five executive committee members. The chapter president shall chair this committee. The Executive Committee shall be the governing body of the club, giving approval to the actions of the president and other officers. This body shall approve all regulations or other documents of governance. The executive Committee shall oversee the operations of all club activities and shall meet at least twice yearly. The executive Committee is empowered to obligate the club in the current calendar year to a sum equal to dues and membership fees collected in the previous calendar year. Any expenditure(s) exceeding the threshold requires two-thirds (2/3) approval of the members present at the scheduled business meeting.
Section 2: In addition to the standing committees (example, nominating) the president may appoint other committees to perform special projects and shall be an ex-officio member of all committees.
Section 3: The club Nominating Committee will consist of all active Traveling Supremes club past presidents. Any club member may nominate a club member for any office. The job of the Nominating Committee is to ensure that the club has enthusiastic and able persons available to assume the duties of club office.
Section 1: Chapter business meetings shall be held a minimum of once yearly. Notification of said meeting, location, date and time will be published in the Chapter Newsletter in order that members may attend and participate in the meeting even if they are unable to attend the rally. Business meeting announcement will be made minimum of sixty (60) days prior to the scheduled time. Mail-in proxy or ballots will be handled by the Secretary.
CONDUCT OF MEETINGS
Section 1: A business-meeting quorum shall consist of twenty percent (20%) of the club membership, including 2 current officers. No issue can be voted on without a quorum. A majority vote constitutes approval for any item brought before the membership, unless the issue requires a two-third (2/3) vote in the By-laws.
Section 2: The rules of parliamentary procedure contained in the latest edition of Robert’s Rule of Order shall govern this organization in all cases that they are applicable, except when they are inconsistent with these By-laws.
Section 3: The suggested order of business for Chapter Business Meetings shall be as follows:
- Call to order.
- Determine if a quorum is present by the secretary.
- Opening ceremonies.
- Introduction of new members and guests.
- Reading of the minutes of previous meeting.
- Report of officers.
- Report of committees.
- Reading of communications.
- Old business.
- New business.
- Adjournment of business session.
Section 1: A chapter newsletter shall be published at the discretion of the editor and be mailed to all members.
Section 2: A web page, www.travelingsupremes.com will be managed by the webmaster.
Section 1: In the event of the dissolution of this organization, funds shall be disbursed after all debts are satisfied to one or more non-profit organizations at the discretion of the Executive Committee.
Section 1: These By-laws may be amended at any regular business meeting by two-thirds vote of the members present, provided that the proposed amendment shall have been submitted in writing and read at the previous business meeting or mailed to all members at least thirty (30) days prior to the meeting which acts upon it.